Saving an email as a PDF is a practical way to keep important communications in a format that is easy to access and share. PDFs retain the original formatting and content, ensuring that the email looks the same no matter where or how it is viewed. Whether you are using Gmail, Outlook, Yahoo, an iPhone, iPad, or an Android device, you can easily convert your emails to PDFs.
In this guide, I will explain each method step-by-step to help you save your emails as PDFs, even if you are completely new to using these tools on your device.
1. Convert Email to PDF on Gmail
1. Start by opening Gmail in your web browser and locating the email you want to save as a PDF. Click on the email to open it.
2. Look for the printer icon in the upper right corner of the email window. Click on this icon to open the print settings.
3. A new print window will pop up. In this window, locate the “Destination” section. Click on it, and from the drop-down menu, select “Save as PDF.”
4. Click the “Save” button. A file explorer window will appear, allowing you to choose where to save the PDF file on your computer. Enter a name for your file, choose the location where you want to save it, and then click “Save.” Your email is now saved as a PDF on your device.
2. Convert Email to PDF on Outlook
1. Launch Outlook on your device and open the email you wish to convert to a PDF.
2. In the top right corner of the email window, click on the three dots or “More actions” icon.
3. From the drop-down menu, click on “Print.”
4. A print preview pop-up will appear. Look for the “Print” button in the top left corner and click on it.
5. In the print dialog box, set the destination to “Save as PDF.” Click the “Save” button.
6. You will see another pop-up where you can select the location to save your PDF file. Enter a name for the file, choose the destination folder, and hit “Save.” The email is now saved as a PDF.
3. Convert Email to PDF on Yahoo!
1. Log in to your Yahoo Mail account and open the email you want to convert to a PDF.
2. In the email window, find and click the printer icon located in the upper right corner.
3. A print dialog will open. From here, change the destination to “Save as PDF.”
4. Click “Save,” and a file-saving dialog will appear. Choose the location, name your file, and click “Save.” Your Yahoo email is now saved as a PDF.
4. Convert Email to PDF on iPhone/iPad
1. Open the Mail app on your iPhone or iPad and find the email you wish to convert.
2. Tap on the three-dot icon at the top right corner of the email screen.
3. A pop-up menu will appear at the bottom of the screen. Tap on the “Print” option.
4. In the print options, select “AirPrint.”
5. Use a two-finger pinching gesture on the email preview to bring up the share options.
6. Tap the “share” icon located in the top right corner of the screen.
7. Choose “Save to Files” from the available options.
8. Select the folder where you want to save the PDF and tap “Save.” The email is now saved as a PDF on your iPhone or iPad.
5. Saving an Email as a PDF on Your Android Device
1. Open the Gmail app on your Android device. Navigate to the email you want to save as a PDF.
2. Look for the three-dot icon in the top right-hand corner of the email screen and tap it.
3. From the menu that appears, select “Print.”
4. Tap the downward-facing arrow, and in the “Select a Printer” section, choose “Save as PDF.”
5. After choosing the “Save as PDF” option, it will show you the preview of email as a PDF and also giving some print settings to choose number of copies, color, orientation(portrait, landscape).
6. Once you’re done, click on “Save” button which is located at the upper right corner and select the location where you want to save the PDF, and tap “Save.” Your email is now saved as a PDF on your Android device.
Frequently Asked Questions (FAQs)
Can I save multiple emails as one PDF file?
Yes, you can merge multiple PDFs using online tools like PDF to PDF.
Do these methods work for attachments?
No, these methods only save the email body. Attachments need to be downloaded separately.
Is there a way to automate saving emails as PDFs?
Yes, there are extensions and apps that can automate this process.
Will the formatting of my email change when saved as a PDF?
Generally, the formatting remains intact, but some minor adjustments may occur depending on the email client.
Are these methods free?
Yes, these methods are free to use on your respective platforms.
Saving an email as a PDF is a useful way to keep a permanent, shareable record of important communications. Whether you’re using Gmail, Outlook, Yahoo, an iPhone, or an Android device, there’s a simple method for you. Using the steps above, you can easily save any email as a PDF, regardless of your device or platform.
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